Production Assistant

· Toronto, Ontario
Employment Type Contractor

The Role

Lumeto is searching for a Production Assistant to support the planning, coordination and logistics for upcoming testing events, pilot studies, motion capture shoots, and live operations of our Virtual Reality Training products. This role will have you working closely with the Live Operations Lead and product teams to gather requirements and ensure event readiness. 


The ideal candidate has prior experience with project/production management, logistics, as well as advanced organizational and communication skills and is comfortable liaising with clients/external stakeholders. Experience in a Film & Television or VFX environment is not necessary but welcomed. 


This is a position with a hybrid work environment, involving in-person and work from home. 


Key Responsibilities

  • Production Coordination and Planning:
    • Support the LiveOps lead in coordinating external parties and user testing events on location, including MoCap events
    • Participate in defining project content deliverables and milestones, organize and coordinate the activities and resources necessary to the production process, following and improving existing playbooks
    • Plan and organize production schedules
    • Assess project and resource needs; ensure equipment stock levels remain adequate
    • ​​Monitor the production processes and adjust schedules as needed
    • Track and ensure teams are delivering key materials or builds on-time in preparation for the event
    • Refine checklists to ensure that all needed items are prepared prior to events
    • Work with the Device Manager to ensure necessary units are prepared, tested and charged prior to the event including peripherals
    • Provide necessary documentation to external parties prior to events
    • Track event goals, outcomes and data collected on-site
    • Consolidate data captured from events to deliver to other teams
    • Purchase and/or return necessary equipment where applicable
    • Maintain spending records and ensure expense receipts and invoices from contractors are logged 
    • Maintaining relevant process and progress documentation 


  • Personnel Coordination:
    • Resourcing & Scheduling of contractors (actors, technicians, event support) and production staff
    • Ensure staffing is sufficient and briefed with logistics before arrival
    • Coordinating and booking meetings with our stakeholders
    • Coordinating, scheduling and disseminating site information
    • Point of contact for external contractors
    • Oversee and monitor schedule/agendas, timekeeping
    • Provide asset processing and delivery instructions to contractors
    • Support select administrative and clerical duties such as facilitating invoices/contracts with contractors
    • Coordinate food & travel as necessary for team members during events


    Company Description

    Lumeto is an immersive learning and spatial solutions company, founded by a team of technology and content veterans passionate about the possibilities of spatial computing. Lumeto enables the future of work through its advanced XR simulation, training and skills assessment platform, Involve XR. Working with global enterprises across VR, AR and MR platforms to build, integrate and deploy scalable learning solutions, Lumeto currently operates across: health and safety, field operations and soft skill development. Visit https://lumeto.com/ for more information.


    What We Offer

    Appetite for adventure? Bored of bureaucracy? Rearing for responsibility? 

    If this speaks to you, Lumeto is the place for you. We offer the opportunity to work on incredible projects with great people, break out of corporate bureaucracy and take on leadership opportunities. Our employees have a voice in our work to revolutionize the workplace with spatial technologies.


    Where We Work

    We work together in a new 8000 sq. ft studio in Toronto featuring a state of the art motion capture facility, located just minutes away from both Dundas West and Lansdowne Subway Stations, off the main road. Our staff love our hidden XR and Virtual Production paradise.


    Core Values

    Our core values support teamwork and transparency that allow us to create more together than we could alone. Through ongoing learning and self managing initiative we seek to improve our skill sets, find better ways of working and ultimately deliver creative experiences that make our customers say ‘wow’!

    • Find Learning
    • Design for Wow
    • Work for Teamwork
    • Take Initiative
    • Interact with Transparency

    We are an employer who values diversity and inclusion. We welcome different perspectives that come from lived experiences. Interacting with transparency is important to us in every aspect of our work. We strive for an open, honest, and effective workplace because trust is the foundation of our company. We are open to thinking differently, accommodating your needs to succeed, and straying from the conventional.

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      • Location
        Toronto, Ontario
      • Employment Type
        Contractor